If you haven’t already upgraded to the Windows 7 operating system, you might be interested to know that Outlook Express is not compatible with Windows 7. So the obviously thing to do is get yourself a copy of Microsoft Office which includes Outlook, Excel, PowerPoint, One Note and Word. For the purposes of this blog, I am only going to discuss Outlook. Outlook is very different from Outlook Express as far as features are concerned. For that matter, Outlook 2007 is very different from Outlook 2010. But let’s just say you want the latest version of Outlook 2010. And even if you have been using it already, you will find that there are a few things that might make life a little easier for you if you try them out.
Mail Tips
If you have ever had that sinking feeling of hitting “reply all” by mistake or maybe you sent some important information to someone only to learn later that their email address was invalid? Or maybe you sent some important information to someone only to learn later that their email address was invalid? Microsoft Exchange 2010 and Mail Tips can help prevent these embarrassing mistakes, save you time and alleviate your frustration. Learn about Mail Tips
Share your Calendar
Lawyers often want to share their calendar with staff. With Microsoft Exchange Server you can share your calendar. Or you can publish your calendar to the web which would allow more people to see it. Learn how to share you Calendar
Stop doing repetitive tasks
If you do a lot of the same things over and over when you are working with email, for example, move messages to a specific folder, Quick Steps in Outlook 2010 can help by turning commands and procedures that you use most often into one click actions. Learn about Quick Steps
Manage your conversations
You may have conversations over email where several people are discussing important issues. With Outlook 2010 you can see your email within the context of the conversation with conversation view. You can see the overall conversation, including your responses and also find the most recent response. Learn about Conversations
Ignore all Email messages in a conversation
If you are no longer needed in an email conversation you can prevent additional responses from appearing in your inbox. The ignore command moves the whole conversation and any future messages that arrive in the conversation to the deleted items folder. Learn how to ignore messages in a conversation
Let colleagues know when you aren’t around
If you have an Exchange account, when you are heading out on vacation or even just out of the office for the day, let your clients and colleagues know that you are out and when you will return with an automatic reply to their email. How to turn on automatic replies
Outlook Contacts
Thanks to Microsoft Outlook Global Address List (GAL) you no longer have to keep your contacts' information stored on your computer (where it takes up space). The Global Address List tracks it all for you: phone numbers, building location, email addresses and more.
Upgrading to Office 2010 can make you more efficient with regard to workflow. Keep in mind that with the Windows 7 operating system Outlook Express is no longer compatible. When purchasing new machines, you will have to upgrade your email if you have been using Outlook Express. Make sure you upgrade to Outlook 2010. Having an exchange server or using hosted exchange also benefits you in many ways. For example your email gets backed up daily and you have a larger capacity to store email. Also with hosted exchange if you lose power to your office you can still get your email on a laptop or your home computer. If you have any questions or would like to know more about your email options, we are happy to assist you. Give us a call at 516-762-0155.
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